Electronic Data Interchange (EDI) enables businesses to exchange documents electronically in a standardized format. While there are hundreds of EDI message types, a small set of documents powers most real-world supply chains.
Below are the Top 10 most commonly used EDI documents,
1. EDI 850 – Purchase Order
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Sent by the buyer to place an order for goods or services
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Contains item details, quantities, prices, and delivery dates
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Example: A retailer orders 500 medical gloves from a supplier
2. EDI 855 – Purchase Order Acknowledgment
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Sent by the supplier to confirm receipt of the PO
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Indicates accepted, rejected, or changed order details
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Example: Supplier confirms 500 gloves will be shipped by Friday
3. EDI 856 – Advance Ship Notice (ASN)
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Sent before the shipment leaves the warehouse
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Includes carton, pallet, and tracking details
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Example: Supplier informs retailer that the order is shipped via FedEx
4. EDI 810 – Invoice
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Sent by the supplier to request payment
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Contains invoice number, amounts, taxes, and terms
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Example: Supplier sends invoice after shipping the gloves
5. EDI 997 – Functional Acknowledgment
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Confirms receipt of an EDI document
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Validates structure, not business content
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Example: Buyer confirms receiving the supplier’s invoice file
6. EDI 820 – Payment Order / Remittance Advice
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Used to send payment details electronically
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Includes payment amount and invoice references
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Example: Retailer sends payment confirmation for the invoice
7. EDI 846 – Inventory Inquiry / Advice
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Shares current inventory availability
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Helps buyers plan orders
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Example: Supplier sends stock levels for medical devices
8. EDI 940 – Warehouse Shipping Order
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Instructs a warehouse to ship goods
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Common in third-party logistics (3PL)
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Example: Retailer requests warehouse to ship customer orders
9. EDI 945 – Warehouse Shipping Advice
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Confirms shipment from the warehouse
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Includes shipped quantities and tracking info
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Example: Warehouse confirms items are shipped
10. EDI 204 – Motor Carrier Load Tender
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Used to request transportation services
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Includes pickup, delivery, and freight details
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Example: Shipper assigns a truck to move goods to a distribution center
Summary:
These EDI documents form the core business flow—from ordering to shipping to payment. Mastering them gives you a strong foundation in EDI integration, supply chain, and automation.
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