Commonly used PEPPOL (Pan-European Public Procurement Online) Messages

 1. PEPPOL BIS 3.0 - Invoice

• Purpose: This message allows suppliers to send electronic invoices to buyers. It includes details such as invoice number, line items, pricing, taxes, and payment terms.

• Common Use: Businesses and government entities use PEPPOL BIS to streamline invoicing processes, ensuring compliance with local tax laws and regulations.

2. PEPPOL BIS 3.0 - Credit Note

• Purpose: This message is used by suppliers to issue a credit note, typically for adjustments such as overpayments, returned goods, or pricing errors. It provides details of the original invoice and the credit being issued.

• Common Use: Companies and public institutions use this to handle billing corrections and refunds, making it a crucial part of the financial reconciliation process.

3. PEPPOL BIS 3.0 - Order

• Purpose: This is a purchase order message sent from the buyer to the supplier, detailing the products or services required, including quantities, delivery terms, and pricing.

• Common Use: Government agencies and companies use the PEPPOL Order message to standardize procurement, ensuring smooth communication with suppliers.

4. PEPPOL BIS 3.0 - Order Response

• Purpose: This message is sent by the supplier to acknowledge or confirm the receipt of the purchase order. It can also include acceptance, rejection, or proposals for changes to the order.

• Common Use: Suppliers use this to confirm orders from public institutions or businesses, ensuring transparency and efficient communication in the procurement process.

5. PEPPOL BIS 3.0 - Despatch Advice

• Purpose: A despatch advice (or shipping notice) is sent by the supplier to notify the buyer that goods have been shipped. It includes details such as product quantities, packaging information, and estimated delivery times.

• Common Use: Suppliers send this message to provide buyers with delivery information, helping them track incoming shipments and manage logistics effectively.

6. PEPPOL BIS 3.0 - Catalogue

• Purpose: This message is used by suppliers to provide buyers with a product catalog, including descriptions, pricing, and availability of goods and services.

• Common Use: Public sector organizations use the PEPPOL Catalogue to manage procurement options and select products or services from suppliers that meet their requirements.

7. PEPPOL BIS 3.0 - Order Agreement

• Purpose: This message is used to confirm the terms of a purchase order, including delivery schedules, prices, and any additional conditions.

• Common Use: Buyers and suppliers exchange this message to finalize agreements before the actual fulfillment of an order, ensuring clarity and mutual understanding of contract terms.

8. PEPPOL BIS 3.0 - Message Level Response (MLR)

• Purpose: The MLR is used to acknowledge the receipt of a PEPPOL message, such as an order or invoice. It indicates whether the message was received successfully or if there were any errors in processing.

• Common Use: PEPPOL participants use MLRs to ensure that their electronic documents have been received and processed by their trading partners without issues.

9. PEPPOL BIS 3.0 - Punch-Out

• Purpose: This message enables a buyer to access a supplier’s online catalog (punch-out) directly from their procurement system, facilitating a seamless purchasing experience.

• Common Use: Buyers use the Punch-Out feature to integrate supplier catalogs into their procurement process, simplifying the process of selecting and purchasing goods or services.

10. PEPPOL BIS 3.0 - Reminder

• Purpose: This message is used to remind the buyer about outstanding invoices or payments that are due. It includes details such as the invoice reference and the amount due.

• Common Use: Suppliers use the Reminder message to prompt buyers about overdue payments, helping to ensure timely financial reconciliation.